Privacy statement

1. Who we are

Mavic Studio, based in Leiderdorp, the Netherlands, is responsible for processing your personal data.

• Chamber of Commerce (KvK): 83436952
• Email: info@mavicstudio.nl
• Phone: +31 6 22062388

2. Which data we process

• Contact form and messages: name, email address, phone number, how you found us, subject and your message. This also applies when you email us, call us or send us a WhatsApp message.
• Booking: names of the couple, contact details, wedding date, locations and schedule of the day, and the details needed for the invoice and payment.
• Images: the photos and films we make on the wedding day, showing you and your guests.
• Website visits: information about your visit to our website, such as your IP address, browser and the pages you view. You can read more about this in our cookie policy.

3. Why we process your data

• To answer your question or request and send you a quote (at your request, prior to an agreement).
• To carry out the assignment: preparing the day, photographing and filming, editing and delivering (performance of the agreement).
• To invoice and keep our accounts (legal obligation).
• To show images on our website and social media, only with your permission.
• To improve our website and measure how visitors find us, including via Google Ads (see our cookie policy).

4. How long we keep your data

• Requests that do not lead to a booking: up to 12 months.
• Booking details, invoices and accounts: 7 years, because Dutch tax law requires this.
• Photos and films: a backup for up to 12 months after delivery. Images you have given permission for are used in our portfolio until you withdraw that permission.

5. Sharing with others

We never sell your data. We only share it with parties we need for our services, such as:

• our hosting provider, where the website and the contact form run;
• editors and freelancers who help us photograph, film or edit the images;
• Google (Google Analytics, Google Ads and Google Tag Manager) for statistics and measuring ads;
• Jetpack (Automattic) for displaying the photos on the website quickly;
• Meta (Instagram and WhatsApp) if you contact us through those channels, and for showing our Instagram photos;
• our accountant or accounting software and the bank, for our accounts and payments;
• the printer, if you order a photo album.

We make agreements on security and confidentiality with parties that process your data on our behalf. Some of these parties, such as Google and Meta, may process data outside the European Union. In that case, this happens on the basis of the safeguards required by the GDPR.

6. Security

We take appropriate measures to protect your data against loss and misuse, such as a secure (https) connection and secure storage of the images.

7. Your rights

You have the right to:

• access the personal data we hold about you;
• have incorrect data corrected;
• have your data deleted;
• restrict or object to the processing of your data;
• receive your data in a common format (data portability);
• withdraw your permission at any time, for example for the use of images in our portfolio.

Send your request to info@mavicstudio.nl. We will respond within one month.

Not satisfied with how we handle your data? Please let us know. You also have the right to file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

8. Changes

We may update this privacy statement. The latest version is always available on this page.

This English version is a translation. In case of any differences, the Dutch version prevails.